Users know best that adapting to change can be simpler and easier when it comes to web and mobile applications. Since Microsoft SharePoint was launched in 2001, the web application platform entered a whole new era of document sharing and collaboration.
The Document Workspace in Microsoft SharePoint demonstrates there are many ways to help manage your work requirements in a browser based environment. If you're not familiar, a Document Workspace is a SharePoint site functionality, like a dashboard, that organizes working files and activities for people to share, update, and track documents.
Despite critiques that surface about Microsoft products, namely its complex feature set and product life cycles, organizations that made long term investments in technology infrastructure will have obtained satisfactory results in productivity. At the same time, newer products like Microsoft Office 365 that includes SharePoint Online, enables professionals and small businesses as well as large enterprise customers to make an affordable transition to cloud based services.
Why Use SharePoint Document Workspaces
Collaboration requirements develop in all shapes and sizes. For users, the interface of the SharePoint Document Workspace keeps you neatly organized, rather than having to search among scattered files on different networks or remote computers. The Document Workspace layout also includes space for announcements and task lists relevant to your document projects.
The Document Workspace files are stored in the document library. Users may be notified of the status of file changes, based on permissions, which is helpful to see when an author has made changes in the file.
Document Workspaces help us focus on the document project at hand. Even when collaborators are in the field, in another part of the country, or in different organizations of your company, Document Workspaces are accessible from a browser.
Furthermore, you can send fewer emails. The workspace provides a discussion board to communicate online among your group.
Professionals and small businesses have advantages using Microsoft Office 365:
The flexibility and utility of web based applications give you a whole lot more from your existing products or upgrades. These are real product strengths when it comes to Microsoft products or any product family for that matter.
SharePoint User Experiences
In project management, projects typically involve multiple phases and volumes of project documentation. In a phone conversation with a project manager responsible for delivering business applications stated, "SharePoint's main focus for our team is to access project documentation and artifacts. Even though our team members are located in different time zones and on varying work schedules, we received great marks for client satisfaction."
In professional services, consultants often will oversee and train individuals to analyze content and alternatives to accomplish their objectives. Another user, a human resources practitioner, pointed out, "I always ask our clients what are they trying to accomplish. As liaison for the company's IT department, we helped to organize material for our client's wellness program to access multiple components, including external vendors' information. SharePoint is one tool you can utilize for document management, collaboration, and web sites."
For an online university, the technology support staff was charged to deliver online training to school administrators and faculty. The technology training team developed a SharePoint site to deploy the online training, including a calendar function highlighting the monthly training schedule, an automated registration process, and curriculum resources. One of the clients shared that he "appreciated the flexible scheduling component and access to current training resources in one central location."
Working productively and efficiently are important user goals. Here are some additional resources to help you with SharePoint.