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Asana Emphasizes Productivity and Adaptable Workflow to Get Stuff Done



Asana's Workflow Process Can Help You Get in the Zone:

Asana is a web based productivity application designed as a go-to place to produce better synergies on shared projects. Named after a Sanskrit word meaning "yoga pose", Asana may help take away the pain of task management. Co-founders Dustin Moskovitz and Justin Rosenstein have ties to Facebook that may have inspired Asana's process--to keep your projects, tasks and communication in a workflow.

Asana's workflow is adaptable for everybody to work collaboratively and get in the zone, so to speak, to get stuff done. Take a look at some ideas for best uses and a quick roadmap of how Asana works.

Best Uses for Asana:

Cohesive Teams. Asana is especially suited for cohesive teams to prioritize work.

Streamlining Project Tasks. All project tracking and communication around tasks is done in the Asana tool.

Customizing Application Processes. Asana offers different application processes for use cases like bug tracking, but you can also customize the workflow to other specific processes that involve lots of tasks, like property management or event management.

How Asana Works:

Asana recommends planning what you want to keep in the tool as well as who is creating tasks and prioritizing them. You may also want to compare different tools you're already using to see areas you can improve workflow.

People. Everybody on your team has access to all the projects in a workspace in the free, standard plan but upgrading to a premium workspace can give members project-level permission as needed. You can invite guests and set access to a specific project.

Workspaces. One or multiple workspaces can be created for different teams and access to projects in a workspace--without having to create new accounts.

Projects. You can create multiple projects within a given workspace. The project tool in Asana is an ordered list of tasks and subtasks with priorities under your project heading, and a place for notes, like project goals.

Priorities. A priority is a head level used for sorting and grouping parts of your projects and tasks, in a similar way as most people are used to seeing: milestones, phases, or timeline.

Tasks and Subtasks. Tasks are treated as assignments that you place in a planning queue--open, assigned, today, or completed--so you see can where you are part of the workflow, add your due date, attach files, and know what you have to do.

Tags. Tags are essential to show conditional states or categories associated with tasks or projects, for sorting and tracking. Reports become obsolete.

Synergy in Shared Projects:

Followers. Cohesive teams have the ability to add tasks and also add followers, similar to how cc: works, so everybody you designate can be notified, which occurs via email.

Comments. Adding comments at the task level helps everybody collaborate and advance project goals. Asana recommends adding a link to another task or subtask to show dependencies.

Inbox. Your inbox in Asana notifies you of task and project changes affecting you, as well as comments as they occur.

Additional Features:

The list of additional features are many, but here is a quick summary:

  • Personal projects for private tracking
  • One click access to Dropbox files
  • Email dropbox for tasks
  • Google account sign in
  • Sync to Google Calendar, iCal, or Outlook
  • Optimized mobile site on any browser or iPhone App
  • Duplicate a project to create standard processes
  • Keyboard shortcuts


The free, standard plan can accommodate 30 people. Upgrading to premium workspace features and adding more members is competitively priced with other workplace productivity applications.
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